Admission fees may not be charged by any group using library facilities, nor may any sales or fund raising activities take place on the premises except those approved in advance which benefit the Library.
Light refreshments are permitted in the meeting rooms. The party reserving the room assumes responsibility for all clean-up. In compliance with local and Indiana law, no alcoholic beverages are permitted. The Library is a smoke-free building. Smoking is not permitted anywhere on library property.
The group and the individual making the online room reservation are held responsible for any damage to library premises caused by members of the group in conjunction with the meeting.
Groups and/or speaker must make their own arrangements for media equipment needed. Any media equipment borrowed from another location must be returned to the source.
Children should be under parental control at all times. Parents attending a function at the Library may not leave young children unattended in the Library.
Frequently Asked Questions
The 3 meeting rooms available:
- Meeting Room A: General purpose room with (2) 75″ displays connectable via HDMI or VGA cables, and a limited service kitchenette with a refrigerator and sink. The room seats 32 people at tables in a lecture arrangement.
- Meeting Room B: General purpose room with (1) 75″ display connectable via HDMI. The room seats 32 people at tables in a lecture arrangement.
- Meeting Room C: General purpose room that seats up to 50 people in an auditorium arrangement or 24 people seated at tables in a lecture arrangement. Features a limited service kitchenette with a refrigerator, microwave, and sink.
Meeting Rooms A & B are also available to reserve together as one large space capable of seating 64 people at tables in a lecture arrangement and broadcasting content simultaneously to all (3) displays. In order to do this, you must reserve both A AND B!
The north meeting room on the first floor seats up to 66 at tables in a lecture arrangement, and can seat a maximum of 88 in chair seating. A full-service kitchen is adjacent with refrigerator, stove, sink, and microwave.
The purpose of any meeting must be clearly stated both on the meeting room application and to the audience in attendance.
Public and media announcements should not imply that any program, ideas expressed, meeting issue, or the group are sanctioned by the Library.
Library facilities may not be used for purposes of solicitation of business or direct sales while on the premises.
Meeting space may not be used by any group for religious services.
Purely social groups and family or private parties do not qualify to use meeting rooms.
Any organization or entity based outside Jeffersonville Township and Clark County may reserve a room only with the approval of the director.
Reservations are made using Spaces, our online reservation software. Reservations must be made at least three (3) days prior to the event.
Reservations are preferred for a SINGLE meeting only, although a series of recurring meetings may be approved when scheduling permits. Any group may be asked to give up the room on occasion to accommodate library programming or to allow opportunities for use by others.
Room reservations may be made up to three months in advance. Preference is given to requests made by new groups for single bookings. Reservations needed beyond three months require approval by the circulation supervisor or director.
The Library reserves the right to cancel reservations with notice in the event of uncontrollable circumstances.
Groups are also expected to notify the Library as soon as possible of the cancellation of any meeting. Failure to cancel may forfeit future use of Library meeting rooms.
User groups are responsible for prior set-up of tables, chairs, and equipment, although a standard room arrangement will be given.
Please return the room to the original arrangement as found, unless told otherwise by library staff.
You are asked to leave the room in good order and to place all trash in waste containers provided. If food has been served, please wipe the table tops and kitchen counter used with a damp cloth. Check the kitchen to see that all appliances used are turned off.
Turn out all room lights when exiting.
Report the attendance for the meeting to the circulation desk clerk before leaving. If you don’t, expect to receive a call requesting this information.
Parking at the Clarksville Branch Library is available from both Eastern Boulevard and from Triangle Drive.
The Library Board reserves the right to revise this Policy at any given time.